A wedding planner quote template, full-service through day-of coordination.
This is a free wedding planner quote template with the whole engagement itemized: the planning tiers as separate priced lines, full-service, partial, month-of, day-of coordination, the vendor management that is most of the job, design work with a revision count, and the wedding weekend priced people-times-hours. Load it in the builder, delete the tiers this couple isn't buying, and price the rest. Rates start empty because planning fees vary widely by market.
Planner quotes fail when the tiers blur. A couple comparing full-service against day-of coordination needs to see them as different lines with different numbers, not a custom package rebuilt every consult. The vendor section carries your cost and the client price per line, because coordination margin lives in the gap between what the florist charges you and what managing the florist is worth.
What’s in the template
This is the exact checklist that loads in the builder, with each line’s unit already set. Delete what this job doesn’t need.
Planning Services5 lines
The tiers as separate priced lines, full-service through day-of, with prep hours billed as hours, because percentage-of-budget deals still start from a number.
- Full-service planningflat
- Partial planningflat
- Month-of coordinationflat
- Day-of coordinationflat
- Prep meetings & timeline buildhour
Flat tiers; percentage-of-budget deals go in the line name.
Vendor Management6 lines
Venue, florals, catering, photo and video, entertainment, and rentals, each with your cost underneath and the client price on top.
- Venue sourcing & walkthroughsflat
- Florals coordinationflat
- Catering coordinationflat
- Photo & video coordinationflat
- Entertainment bookingflat
- Rentals coordinationflat
Vendor lines carry your cost and the client price.
Design & Details4 lines
Event design and styling, mood boards with revisions priced each, stationery coordination, and welcome bag assembly.
- Event design & stylingflat
- Mood boards & revisionseach
- Stationery coordinationflat
- Welcome bags & favorseach
Wedding Weekend4 lines
Rehearsal coordination, staff priced people-times-hours, load-in and strike supervision, and the emergency kit.
- Rehearsal coordinationhour
- Coordination staffhour
- Vendor load-in & strike supervisionhour
- Emergency kit & contingencyflat
Staff price people × hours via the multiplier.
Questions
Units, tax, deposits and exports are covered in the Help guide.
What does a wedding planner quote include?
Four sections: planning services as separate tiers (full-service, partial, month-of, day-of coordination, prep hours), vendor management line by line (venue, florals, catering, photo and video, entertainment, rentals), design and details with revisions priced each, and the wedding weekend with coordination staff priced people-times-hours. The tiers stay separate lines so the couple compares numbers.
What do wedding planners charge in 2026?
Across all planning tiers the average sits near $2,100. Full-service planning commonly runs $3,800 to $5,500, with major metros higher: $7,000 to $12,000 in New York, with luxury planners at $15,000 and up, against roughly $3,500 to $8,000 in the Midwest. Fee models split between flat tiers, 10 to 20 percent of the wedding budget, and hourly rates of $75 to $200. Market, scope, and guest count drive the number.
How do I quote day-of coordination?
As its own flat line, fully scoped. Day-of coordination typically runs $800 to $2,500 with an average near $1,600, and month-of packages $1,500 to $3,500, averaging about $2,400 (The Knot), but day-of work is more than one day: typically eight to ten hours on the day plus ten to twenty hours of prep. The template carries day-of and month-of as separate lines plus a prep-hours line, so the quote shows where the hours go.
Is the wedding planner quote template free to use?
Yes. The builder runs without an account, and the free plan includes every estimate export: client PDF, Excel, CSV, an internal budget export, and a read-only share link that carries a client-safe copy inside the link itself. A free account adds one cloud-saved estimate. Pro is a one-time purchase, not a subscription: your branding on client exports, no Estimatery footer, invoice exports, unlimited cloud saves, and a Saved Items catalog of your standard lines.
Cost figures are national ranges compiled from The Knot (updated May 13, 2026), Zola (updated Feb 19, 2026), EventPlanning.com (Feb 15, 2026), EventPlanning.com (Jun 3, 2025), Fash (Sep 1, 2023), accessed October 2026. Your market sets the real number.
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General information for pricing your own work. Not legal, tax or accounting advice. Deposit caps, licensing, lien and permit rules vary by state.