This is a free wedding planner quote template with the whole engagement itemized: the planning tiers as separate priced lines, full-service, partial, month-of, day-of coordination, the vendor management that is the actual job, design work with a revision count, and the wedding weekend priced people-times-hours. Load it in the builder, delete the tiers this couple isn't buying, and price the rest. Rates start empty on purpose: a Manhattan Saturday and a Midwest Sunday are different markets wearing the same dress.
Planner quotes fail when the tiers blur. A couple comparing full-service against day-of coordination needs to see them as different lines with different numbers, not a custom package that re-explains itself every consult. And the vendor section carries your cost and the client price per line, because coordination margin lives in the gap between what the florist charges you and what managing the florist is worth.
Every section below loads into the builder exactly as listed. This is the actual checklist, not a preview of one. Delete what your job doesn’t need and price the rest.
The tiers as separate priced lines, full-service through day-of, with prep hours billed as hours, because percentage-of-budget deals still start from a number.
Flat tiers; percentage-of-budget deals go in the line name.
Venue, florals, catering, photo and video, entertainment, and rentals, each with your cost underneath and the client price on top. This section is the job.
Vendor lines carry your cost and the client price.
Event design and styling, mood boards with revisions priced each, stationery coordination, and the welcome bags someone has to assemble.
Rehearsal coordination, staff priced people-times-hours, load-in and strike supervision, and the emergency kit that has earned its line.
Staff price people × hours via the multiplier.
Open it in the builder and the engagement is already structured: planning tiers, vendor management, design, the wedding weekend. Delete what this couple isn't buying. A day-of coordination quote is three lines and sent before the venue tour ends.
Put in your rates and what each line costs you: your planning hours, the coordination staff, the vendor coordination underneath each vendor line. The P&L updates while you type, so the tier discount is a decision instead of a leak.
Export a clean client quote: tiers, inclusions, prices, one total. It's generated from a copy that never held your costs, margins, or internal notes, so there is nothing in the file to scrub and nothing for a curious couple to find.
The full guide (units, tax math, deposits, exports) lives on the Help page. It’s genuinely thorough. We’re as surprised as you.
Four sections: planning services as separate tiers (full-service, partial, month-of, day-of coordination, prep hours), vendor management line by line (venue, florals, catering, photo and video, entertainment, rentals), design and details with revisions priced each, and the wedding weekend with coordination staff priced people-times-hours. The tiers stay separate lines so the couple compares numbers instead of adjectives.
Across all planning tiers the average sits near $2,100. Full-service planning commonly runs $3,800 to $5,500, with major metros far higher, $15,000 to $25,000 in Manhattan against $4,000 to $8,000 in the Midwest. Fee models split between flat tiers, 10 to 15 percent of the wedding budget, and hourly rates of $75 to $275. Market, scope, and guest count drive the number; the model you quote in drives the conversation.
As its own flat line, honestly scoped. Day-of coordination typically runs $800 to $2,500 with an average near $1,600, and month-of packages $1,500 to $6,500, and the industry's open secret is that day-of is never one day: it's eight to ten hours on the day plus ten to twenty hours of prep. The template carries day-of and month-of as separate lines plus a prep-hours line, so the quote tells the truth about where the hours go.
Yes, and not free-with-an-asterisk. The builder runs without an account, and the free plan includes every export: client PDF, Excel, CSV, an internal budget export, and a read-only share link that carries a client-safe copy inside the link itself. A free account adds one cloud-saved estimate. Pro is a one-time purchase, not a subscription: your branding on client exports, no Estimatery footer, unlimited cloud saves, and a Saved Items catalog for the tiers you quote every engagement season.