A corporate catering quote template, boxed lunches through plated dinners.
This is a free corporate catering quote template that covers the whole corporate range on one document: drop-off boxed lunches, buffet spreads, breakfast service, and the full-service plated dinner, each priced per head with the count on the line. Around the food sit the lines corporate clients scrutinize: the delivery fee, setup, dietary accommodations, and staffing when the event graduates from drop-off to served. Load it in the builder, set the headcount, and price the rest.
Corporate catering is repeat business won on clear quotes. Office managers compare quotes, and accounting teams want the delivery fee as its own line, not inside the sandwich price. Per-head lines with visible counts also make reorders easy: same menu, forty heads instead of twenty-five, new total. The recurring-order discount has its own line.
What’s in the template
This is the exact checklist that loads in the builder, with each line’s unit already set. Delete what this job doesn’t need.
Menu & Food6 lines
Boxed lunches through plated dinners per head, with breakfast service, snacks, and dietary accommodations.
- Boxed lunches / drop-offperson
- Buffet lunchperson
- Breakfast & coffee serviceperson
- Plated dinnerperson
- Snacks & beveragesperson
- Dietary accommodationsperson
Priced per person. Quantity = headcount.
Delivery & Setup4 lines
The delivery fee as its own visible line, setup and serviceware, pickup and breakdown, and the disposables upgrade.
- Delivery feeflat
- Setup & servicewareflat
- Pickup & breakdownflat
- Disposables upgradeperson
Staffing (Full-Service)3 lines
Servers priced people-times-hours, the on-site attendant, and a bartender for evening events.
- Servershour
- On-site attendanthour
- Bartenderhour
Unit: hour. Quantity = staff count, multiplier = hours.
Rentals & Extras3 lines
Tables and linens each, the recurring-order discount as visible policy, and staff gratuity separate from the service charge.
- Tables & linenseach
- Recurring-order discountflat
- Staff gratuityflat
Questions
Units, tax, deposits and exports are covered in the Help guide.
What does a corporate catering quote include?
Four sections: menu and food per head (boxed lunches and drop-off, buffet, breakfast and coffee, plated dinner, snacks, dietary accommodations), delivery and setup (the delivery fee, serviceware, pickup, disposables), full-service staffing priced people-times-hours, and rentals and extras including a recurring-order discount line. One template covers the drop-off lunch and the board dinner; you delete in one direction or the other.
What does corporate catering go for in 2026?
Team lunches commonly run $18 to $30 per person for food plus a $15 to $60 delivery fee, often waived on larger orders, with boxed and drop-off orders at $12 to $25 per head. Buffets typically land at $20 to $40 and full-service events $50 to $120 and up. Major metros run higher: New York offices commonly see $28 to $50 per person. Headcount, service style, and frequency drive the number, and frequency is the one worth discounting visibly.
How do I quote drop-off versus full-service on one document?
Keep the food per head and let the sections do the splitting. A drop-off order uses the menu lines plus the delivery fee; a served event adds the staffing section priced people-times-hours and the rentals. The client sees the difference as lines, which also makes the upgrade from drop-off to staffed buffet visible and priced.
Is the corporate catering quote template free to use?
Yes. The builder runs without an account, and the free plan includes every estimate export: client PDF, Excel, CSV, an internal budget export, and a read-only share link that carries a client-safe copy inside the link itself. A free account adds one cloud-saved estimate. Pro is a one-time purchase, not a subscription: your branding on client exports, no Estimatery footer, invoice exports, unlimited cloud saves, and a Saved Items catalog of your standard lines.
Cost figures are national ranges compiled from ZeroCater (Mar 20 and Sep 14, 2026), ZeroCater (Apr 13, 2026, updated Sep 14, 2026), Chefry (Jun 1, 2026), Fash (Mar 15, 2023), accessed October 2026. Your market sets the real number.
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Per-guest menu, bar, staffing, rentals, and logistics.
Event packages with minimum guarantees and service windows.
General information for pricing your own work. Not legal, tax or accounting advice. Deposit caps, licensing, lien and permit rules vary by state.