This is a free corporate catering quote template that covers the whole corporate range on one document: drop-off boxed lunches, buffet spreads, breakfast service, and the full-service plated dinner, each priced per head with the count on the line. Around the food sit the lines corporate clients actually scrutinize: the delivery fee, setup, dietary accommodations, and staffing when the event graduates from drop-off to served. Load it in the builder, set the headcount, and price the rest.
Corporate catering is repeat business won on legibility. The office manager comparing three quotes forwards the one they can read, and the accounting team approves the one where the delivery fee isn't hiding inside the sandwich price. Per-head lines with visible counts also make the recurring conversation easy: same menu, forty heads instead of twenty-five, new total, ten seconds. The recurring-order discount has its own line, because retention deserves better than a handshake.
Every section below loads into the builder exactly as listed. This is the actual checklist, not a preview of one. Delete what your job doesn’t need and price the rest.
Boxed lunches through plated dinners per head, with breakfast service, snacks, and the dietary accommodations line that saves the follow-up email.
Priced per person. Quantity = headcount.
The delivery fee as its own visible line, setup and serviceware, pickup and breakdown, and the disposables upgrade for the office that recycles performatively.
Servers priced people-times-hours, the on-site attendant, and a bartender for the events that end after five.
Unit: hour. Quantity = staff count, multiplier = hours.
Tables and linens each, the recurring-order discount as visible policy, and staff gratuity separate from the service charge, as always.
Open it in the builder and the order is already structured: menu per head, delivery and setup, full-service staffing, rentals. Delete what this event doesn't need. A Tuesday boxed-lunch drop is three lines, quoted before the elevator arrives.
Set the headcount and your per-head rates; the delivery fee and staffing price alongside. The P&L updates while you type, so the free-delivery favor for the big account is a decision, not a leak.
Export a clean client quote: menu, headcount, prices, one total. It's generated from a copy that never held your costs, margins, or internal notes, so there is nothing in the file to scrub and nothing for procurement to find.
The full guide (units, tax math, deposits, exports) lives on the Help page. It’s genuinely thorough. We’re as surprised as you.
Four sections: menu and food per head (boxed lunches and drop-off, buffet, breakfast and coffee, plated dinner, snacks, dietary accommodations), delivery and setup (the delivery fee, serviceware, pickup, disposables), full-service staffing priced people-times-hours, and rentals and extras including a recurring-order discount line. One template covers the drop-off lunch and the board dinner; you delete in one direction or the other.
Team lunches commonly run $18 to $30 per person for food plus a $55 to $85 delivery fee, with boxed and drop-off orders at $12 to $25 per head. Buffets typically land at $20 to $40 and full-service events $50 to $120 and up. Major metros run higher: New York offices commonly see $28 to $50 per person. Headcount, service style, and frequency drive the number, and frequency is the one worth discounting visibly.
Keep the food per head and let the sections do the splitting. A drop-off order uses the menu lines plus the delivery fee; a served event adds the staffing section priced people-times-hours and the rentals. The client sees the difference as lines, which is also the upsell: the distance between drop-off and staffed buffet is visible, priced, and about four rows long.
Yes, actually free. The builder runs without an account, and the free plan includes every export: client PDF, Excel, CSV, an internal budget export, and a read-only share link that carries a client-safe copy inside the link itself. A free account adds one cloud-saved estimate. Pro is a one-time purchase, not a subscription: your branding on client exports, no Estimatery footer, unlimited cloud saves, and a Saved Items catalog for the standing orders you quote every week.
Passed apps, stations, bar packages, and party staffing.
Per-guest menu, bar, staffing, rentals, and logistics.
Event packages with minimum guarantees and service windows.