Catering quotes priced per person, with the margin per plate.
Load a template for a wedding, corporate event, BBQ, holiday party or food truck booking. Set the headcount, price per person, see what you’ll make as you type, and send the client a clean per-guest quote.
One estimate, two versions. You see cost and margin. Your client sees prices and a total.
Every line the event needs, already listed
Pick the kind of event and you start with the full checklist, menu through cleanup, priced per person where it should be. Prices are blank because they’re yours. Delete what the event doesn’t need.
Per-guest menu, bar, staffing, rentals, and logistics.
- Plated dinnerperson
- Buffet dinnerperson
- Cocktail-hour hors d'oeuvresperson
- Kids mealsperson
- Vendor mealsperson
- Cake cutting & dessert serviceperson
- Tasting sessionflat
- Bar packageperson
- Non-alcoholic packageperson
- Champagne toastperson
- Bartendershour
- Corkageeach
- Servershour
- Chefs & kitchen staffhour
- Event captainhour
- Bussing & breakdown crewhour
- China, glassware & flatwareperson
- Linenseach
- Tables & chairseach
- Chafing & servicewareflat
- Tenting / field kitchen setupflat
- Delivery & travelflat
- Setup & breakdownflat
- Final walkthrough & timelineflat
- Staff gratuityflat
Boxed lunches through plated dinners, delivery to staffed.
- Boxed lunches / drop-offperson
- Buffet lunchperson
- Breakfast & coffee serviceperson
- Plated dinnerperson
- Snacks & beveragesperson
- Dietary accommodationsperson
- Delivery feeflat
- Setup & servicewareflat
- Pickup & breakdownflat
- Disposables upgradeperson
- Servershour
- On-site attendanthour
- Bartenderhour
- Tables & linenseach
- Recurring-order discountflat
- Staff gratuityflat
Smoked meats per guest, on-site pit service, and cleanup.
- Pulled pork packageperson
- Brisket & premium meatsperson
- Chicken & ribs comboperson
- Sidesperson
- Dessertsperson
- Vegetarian mainsperson
- Pit / smoker on siteflat
- Pitmasterhour
- Live-fire setup & fuelflat
- Servershour
- Carving-station attendanthour
- Delivery & travelflat
- Chafing & servicewareflat
- Cleanup & haul-offflat
- Staff gratuityflat
Passed apps, stations, bar packages, and party staffing.
- Passed hors d'oeuvresperson
- Stationed appetizersperson
- Buffet dinnerperson
- Dessert displayperson
- Late-night snackperson
- Full bar packageperson
- Beer & wine packageperson
- Signature cocktailperson
- Mocktail / NA packageperson
- Bartendershour
- Servershour
- Event captainhour
- Coat-check attendanthour
- High-top tables & linenseach
- Glasswareperson
- Holiday décor packageflat
- Event lightingflat
- Delivery & setupflat
- Breakdown & cleanupflat
- Staff gratuityflat
Event packages with minimum guarantees and service windows.
- Minimum revenue guaranteeflat
- Per-person packageperson
- Service windowhour
- Additional service hourhour
- Mainsperson
- Sides & extrasperson
- Dessertsperson
- Beveragesperson
- Travel & mileageflat
- Generator / powerflat
- Permits & site feeseach
- Second truckflat
- Additional staffhour
- Setup & breakdownflat
- Disposables & servicewareperson
Planning the whole event? That has its own templates.
How it works
Everything the quote spreadsheet does, with the headcount math already right and the gratuity on its own line.
Wedding, corporate, BBQ, holiday party or food truck. Menu through staff gratuity, with the service charge and the gratuity as separate lines, because they are.
Enter what you charge per person and what food, staff hours and rentals cost you. Margin and net profit update as you type.
A PDF, Excel file or link with the menu, headcount, prices and one total, built from a copy without your costs.
The actual builder. Open this estimate and edit it →
Free is the whole estimate builder
Every estimate export is free. Pro adds your branding, invoices, unlimited cloud saves and saved line items.
The whole builder, all five catering templates, live profit, and every estimate export. A small “Made with Estimatery” footer on client documents.
Start an estimate for freeYour business name, logo and contact line on every quote. No footer, invoice exports, unlimited saved quotes, and a catalog of your standard menus and lines. No per-event fee.
Get Pro30-day money-back guarantee, self-serve from Settings.
Full comparison on the Pro page.
Questions
Units, tax math, deposits and exports are covered in the Help guide.
How does the service charge work, and is it a tip?
The service charge is a percentage line you turn on, shown to the client below the subtotal and labeled Service charge. It is not a gratuity. The catering templates carry a separate Staff gratuity line so the two are never confused.
Can I price per person?
Yes. Menu and bar lines are priced per person with the headcount as the quantity, so a guest count change reprices the whole quote. Staff is by the hour and rentals are flat.
Can my client see my costs or margins?
No. Client exports and share links are built from a copy that only contains prices, totals and terms. Costs, margins and internal notes are not in it.
Do I need an account?
No. The builder and every estimate export work without one, and your estimate autosaves in your browser, including on your phone. A free account adds one cloud-saved estimate. Pro makes it unlimited.
Price the menu per guest, not per guess.
Opens the builder right away. No sign-up, no sales call.