This is a free food truck catering quote template built around how truck bookings actually work: a minimum revenue guarantee as a visible line, a per-person package over the confirmed headcount, a defined service window with an hourly rate for running long, and the site logistics that decide whether the truck can even park. Load it in the builder, set the headcount and the window, and price the rest.
The minimum guarantee is the whole negotiation, so it belongs on the paper, not in a text thread. A truck that mobilizes staff, food, and a kitchen on wheels for a maybe-fifty-people event needs the floor in writing; a client who sees the guarantee, the per-person rate, and the service window as three separate lines understands exactly what they're buying and what happens if attendance disappoints. The permits line exists because venues love saying yes to trucks and no to generators.
Every section below loads into the builder exactly as listed. This is the actual checklist, not a preview of one. Delete what your job doesn’t need and price the rest.
The minimum revenue guarantee as a visible floor, the per-person package over the confirmed headcount, and the service window with the additional-hour rate agreed up front.
Most truck bookings carry a minimum revenue guarantee.
Mains, sides, desserts, and beverages per person over the confirmed count: the part of the quote the client actually reads twice.
Per person over the confirmed headcount.
Travel and mileage, the generator when the venue's power is theoretical, permits and site fees each, and the second truck for events that outgrow one window.
Additional staff priced people-times-hours, setup and breakdown, and disposables per person, because compostable forks are a line item now.
Open it in the builder and the booking is already structured: the guarantee, the per-person package, the service window, menu, site logistics, staffing. Delete what this event doesn't need. A standard two-hour corporate lunch is four lines.
Set the guarantee, the headcount, and your per-person rate; travel and the generator price alongside. The P&L updates while you type, so the far-away wedding with the long window gets priced like the commitment it is.
Export a clean client quote: package, window, guarantee, one total. It's generated from a copy that never held your costs, margins, or internal notes, so there is nothing in the file to scrub and nothing for a curious event planner to find.
The full guide (units, tax math, deposits, exports) lives on the Help page. It’s genuinely thorough. We’re as surprised as you.
Four sections: the event package (minimum revenue guarantee, per-person package, the service window with an additional-hour rate), the menu per person, logistics (travel, generator or power, permits and site fees, the second truck for big events), and staffing and service. The guarantee and the window are the two lines that prevent the two standard arguments, which is why they lead the document.
A typical single-truck event lands between $1,500 and $2,800 with a median near $1,900 for a roughly two-hour service window. Corporate events commonly run $22 to $38 per person and weddings $20 to $40 per head, on top of travel and site costs. Minimum revenue guarantees are standard, often around $1,200 or more regardless of headcount, because the truck's costs arrive whether or not the guests do.
As its own line: the floor the event pays regardless of turnout, with the per-person package priced over the confirmed headcount alongside it. If sales at the window exceed the guarantee, the guarantee is met and everyone is happy; if attendance falls short, the floor holds and your food cost wasn't a donation. Putting the number on the quote, next to the service window it buys, turns the awkward conversation into a read receipt.
Yes, and not free-with-an-asterisk. The builder runs without an account, and the free plan includes every export: client PDF, Excel, CSV, an internal budget export, and a read-only share link that carries a client-safe copy inside the link itself. A free account adds one cloud-saved estimate. Pro is a one-time purchase, not a subscription: your branding on client exports, no Estimatery footer, unlimited cloud saves, and a Saved Items catalog for the packages you quote every festival season.
Smoked meats per guest, on-site pit service, and cleanup.
Boxed lunches through plated dinners, delivery to staffed.
Passed apps, stations, bar packages, and party staffing.