A food truck catering quote template with the minimum guarantee on the paper.
This is a free food truck catering quote template built around how truck bookings work: a minimum revenue guarantee as a visible line, a per-person package over the confirmed headcount, a defined service window with an hourly rate for running long, and the site logistics that decide whether the truck can park. Load it in the builder, set the headcount and the window, and price the rest.
The minimum guarantee is the main negotiation point, so it belongs on the quote, not in a text thread. A truck that mobilizes staff, food, and a kitchen on wheels for a maybe-fifty-people event needs the floor in writing; a client who sees the guarantee, the per-person rate, and the service window as three separate lines understands what they're buying and what happens if attendance is low.
What’s in the template
This is the exact checklist that loads in the builder, with each line’s unit already set. Delete what this job doesn’t need.
Event Package4 lines
The minimum revenue guarantee as a visible floor, the per-person package over the confirmed headcount, and the service window with the additional-hour rate agreed up front.
- Minimum revenue guaranteeflat
- Per-person packageperson
- Service windowhour
- Additional service hourhour
Most truck bookings carry a minimum revenue guarantee.
Menu4 lines
Mains, sides, desserts, and beverages per person over the confirmed count.
- Mainsperson
- Sides & extrasperson
- Dessertsperson
- Beveragesperson
Per person over the confirmed headcount.
Logistics4 lines
Travel and mileage, the generator when venue power is unavailable, permits and site fees each, and the second truck for events that outgrow one window.
- Travel & mileageflat
- Generator / powerflat
- Permits & site feeseach
- Second truckflat
Staffing & Service3 lines
Additional staff priced people-times-hours, setup and breakdown, and disposables per person.
- Additional staffhour
- Setup & breakdownflat
- Disposables & servicewareperson
Questions
Units, tax, deposits and exports are covered in the Help guide.
What does a food truck catering quote include?
Four sections: the event package (minimum revenue guarantee, per-person package, the service window with an additional-hour rate), the menu per person, logistics (travel, generator or power, permits and site fees, the second truck for big events), and staffing and service. The guarantee and the window lead the document because they settle the two most common disputes.
What does food truck catering go for in 2026?
A typical single-truck event lands between $1,500 and $2,800, with a median near $1,900 across 2,600-plus bookings on Best Food Trucks, for a roughly two-hour service window. Corporate events commonly run $22 to $38 per person and weddings $20 to $40 per head, on top of travel and site costs. Minimum revenue guarantees are standard, often $800 to $2,000 depending on headcount, because the truck's costs arrive whether or not the guests do.
How does the minimum guarantee work on the quote?
As its own line: the floor the event pays regardless of turnout, with the per-person package priced over the confirmed headcount alongside it. If sales at the window exceed the guarantee, the guarantee is met; if attendance falls short, the floor holds and your costs are covered. The number sits on the quote next to the service window it buys.
Is the food truck catering quote template free to use?
Yes. The builder runs without an account, and the free plan includes every estimate export: client PDF, Excel, CSV, an internal budget export, and a read-only share link that carries a client-safe copy inside the link itself. A free account adds one cloud-saved estimate. Pro is a one-time purchase, not a subscription: your branding on client exports, no Estimatery footer, invoice exports, unlimited cloud saves, and a Saved Items catalog of your standard lines.
Cost figures are national ranges compiled from Best Food Trucks (Jun 8, 2026), Curbside (Food Truck Club) (updated May 14, 2026), Yelp (updated Oct 2026), accessed October 2026. Your market sets the real number.
Related catering templates
Smoked meats per guest, on-site pit service, and cleanup.
Boxed lunches through plated dinners, delivery to staffed.
Passed apps, stations, bar packages, and party staffing.
General information for pricing your own work. Not legal, tax or accounting advice. Deposit caps, licensing, lien and permit rules vary by state.