A free music video budget template with the whole shoot itemized: full crew, gear, art department, locations, travel, and post. Performance, narrative, or the treatment that says both. Load it in the builder, delete what the budget can't carry, and price what's left with your margin in view.
Music video budgets have a reputation: ambitious treatment, moving target, and a number that was final until it wasn't. The template can't fix the label. It can make sure the version you send accounts for every line you're actually on the hook for.
Every section below loads into the builder exactly as listed. This is the actual checklist, not a preview of one. Delete what your job doesn’t need and price the rest.
Everything billable before anyone touches a camera: concept, scripts, scouting, permits, insurance.
Day rates by role. Quantity is people, the multiplier is days. It remembers the 1st AC so you don't have to.
Unit: day. Quantity = # people, multiplier = # days.
On-camera people, voiceover, and the rights to keep using them. Usage buyouts live here, where they're hard to forget.
Camera, lighting, grip, and audio by the day, plus the truck it all arrives in.
Merged equipment + rentals. Default unit: day.
Fees, permits, parking, security, and putting the place back the way you found it.
Sets, props, and wardrobe. Everything that ends up in frame on purpose.
Priced per person, so the math scales with headcount. A fed crew is a functioning crew.
Unit: person. Quantity = # people, multiplier = # meals/days.
Moving people and gear: vehicles, flights, hotels, per diems, freight.
Where footage becomes the deliverable: edit, color, mix, graphics, music licensing, revisions.
Performance, narrative, or both: the standard music video lines are already in place, art department included. Delete what the treatment doesn't call for and keep the rest honest.
Put in your rates and costs and watch the P&L as the treatment grows. When the label asks what the extra location does to the number, you'll know before the call ends.
Export a clean budget: prices, quantities, one total. Your costs and margin stay in the producer view, which is not the label's business.
The full guide (units, tax math, deposits, exports) lives on the Help page. It’s genuinely thorough. We’re as surprised as you.
For the longer answer, there’s a guide: What to Include in a Video Production Quote.
Nine sections: pre-production, a full crew list, talent, gear, locations, art and wardrobe, catering, travel, and post. The art department and location sections matter more here than in most video work: treatments sell production design, and production design costs money. It's all itemized so nothing rides for free.
Anywhere from four figures for a one-location performance video with a small crew, to six figures once a treatment involves sets, specialty talent, and multiple locations. Label budgets vary wildly and everyone involved knows it. The template's job is making sure your number, whatever it is, covers what the shoot actually contains.
No. Costs, margins, and the producer P&L exist only in your view. Client exports and share links are built from a copy that never contained them. There's no toggle to forget because there is no toggle.
Yes. The builder works without an account, and the free plan includes every export: client PDF, Excel, CSV, and a read-only share link. Pro is a one-time purchase that puts your branding on the paperwork. The template is the free part. That's the whole arrangement.
Full-service commercial or branded video production.
Short-form social content (vertical, batch shoots).
Documentary / interview-driven production.