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Estimatery.
Free estimate builder · video production

Video production estimates with your margin on every line.

Load a template for a commercial, music video, documentary, corporate, social or event shoot. Price crew and gear by the day, see what the job pays as you type, and send the client a clean estimate.

Start a video estimateSee the 6 templates
FreeNo sign-upNothing to install
cost & margin: only you see these
Sample estimateEST-2026-014
Northwind Brand Film
Prepared for Jordan Reyes · Northwind Outfitters
Line itemCostMarginPrice
Director5,000+2,0007,000
Director of photography4,000+1,6005,600
Camera operator2,000+8002,800
Gaffer1,600+6002,200
Net profit$5,000.0028.4% margin

One estimate, two versions. You see cost and margin. Your client sees prices and a total.

Every line a shoot bills for, already listed

Pick the kind of shoot and you start with the full checklist, pre-production through post, with crew and gear by the day. Rates are blank because they’re yours. Delete what the job doesn’t need.

Template preview
Commercial / Branded content

Full-service commercial or branded video production.

Use this template →or open it in the builder
Pre-production8
  • Concept / creativeflat
  • Scriptwriting & storyboardsflat
  • Pre-pro meetingsday
  • Location scoutingday
  • Casting sessionsday
  • Permits & licensingeach
  • Production insuranceflat
  • Call-sheet / shot-list prepday
Crew13
  • Directorday
  • Producer / line producerday
  • Director of photography (DP)day
  • Camera operatorday
  • 1st / 2nd ACday
  • Gafferday
  • Key gripday
  • Sound mixerday
  • Production assistants (PAs)day
  • HMU artistday
  • Stylistday
  • Art directorday
  • Drone operatorday
Cast / Talent6
  • Principal talentday
  • Background / extrasday
  • Voiceoverflat
  • Specialty talentday
  • Agency feesflat
  • Usage / buyout rightsflat
Gear14
  • Camera packageday
  • Lighting packageday
  • Grip packageday
  • Audio packageday
  • Monitors / video villageday
  • Gimbal / dolly / sliderday
  • Droneday
  • Specialty / cinema cameraday
  • Specialty lensesday
  • Generator / powerday
  • Grip truckday
  • Studio / soundstageday
  • Media cardseach
  • Expendablesflat
Locations6
  • Location feesday
  • Permitseach
  • Location managerday
  • Parking / holdingday
  • Site securityday
  • Cleaning / restorationflat
Art / Set / Wardrobe5
  • Set constructionflat
  • Set dressing & propsflat
  • Wardrobe / costumeeach
  • Props purchase / rentaleach
  • Signage / graphicsflat
Catering / Craft5
  • Crew mealsperson
  • Craft services / snacksperson
  • Talent cateringperson
  • Beveragesperson
  • Dietary / specialflat
Transportation / Travel7
  • Vehicle rentalsday
  • Fuel / mileageflat
  • Flightseach
  • Hotels (room-night)each
  • Per diemsperson
  • Gear freightflat
  • Parking / tollsflat
Post-production10
  • Editingday
  • Color gradeday
  • Sound design / mixday
  • Motion graphics / titlesflat
  • VFXflat
  • Music licensingeach
  • VO recordingflat
  • Captions / localizationeach
  • Revision roundseach
  • Deliverables / encodingeach

Typical project costs live in the cost calculator.

How it works

Everything your budget template does, with every line a shoot bills for already typed in.

01Load a template

Commercial, music video, documentary, corporate, social or event. Pre-production through deliverables, including the usage buyout line everyone remembers after the invoice.

02Add rates and costs

Enter day rates and what each crew member, rental and vendor costs you. Margin and net profit update as you type.

03Send the client version

A PDF, Excel file or link with the line items, quantities and one total, built from a copy without your costs.

The Estimatery builder with a filled-in estimate for video production: project details and line items on the left, a live profit and loss panel with margin and markup on the right.

The actual builder. Open this estimate and edit it →

Free is the whole estimate builder

Every estimate export is free. Pro adds your branding, invoices, unlimited cloud saves and saved line items.

Free$0
No account needed

The whole builder, all six video templates, live profit, and every estimate export. A small “Made with Estimatery” footer on client documents.

Start an estimate for free
Pro$39once
Not a subscription

Your company name, logo and contact line on every estimate. No footer, invoice exports, unlimited saved estimates, and a catalog of your standard rates. No per-seat pricing.

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30-day money-back guarantee, self-serve from Settings.

Full comparison on the Pro page.

Questions

Units, tax math, deposits and exports are covered in the Help guide.

Can I price crew and gear by the day?

Yes. Day-rate lines take a quantity and a multiplier, so two camera operators for three days is one line. Gear, post and licensing lines use flat, each or hour.

Does the template cover post-production?

Yes. The video templates end with a post-production section: edit, color, mix, graphics, music licensing, revisions and deliverables, each as its own line.

Can my client see my costs or margins?

No. Client exports and share links are built from a copy that only contains prices, totals and terms. Costs, margins and internal notes are not in it.

Do I need an account?

No. The builder and every estimate export work without one, and your estimate autosaves in your browser, including on your phone. A free account adds one cloud-saved estimate. Pro makes it unlimited.

Price the shoot before the call ends.

Start a video estimate

Opens the builder right away. No sign-up, no sales call.