An event video quote template for coverage you only get one shot at.
A free event video quote template built around coverage and the recap: a coverage crew, audio for the room, media cards and expendables, and a post section that turns a long day into a highlight reel. Events can't be reshot, so the crew and gear lines need to be right before the day.
Event videography pricing depends on operators and hours. Both are line items here: quote a second camera operator and the client sees what a second operator costs.
What’s in the template
This is the exact checklist that loads in the builder, with each line’s unit already set. Delete what this job doesn’t need.
Pre-production3 lines
Everything billable before anyone touches a camera: concept, scripts, scouting, permits, insurance.
- Pre-pro meetingsday
- Permits & licensingeach
- Production insuranceflat
Crew4 lines
Day rates by role, 1st AC included. Quantity is people, the multiplier is days.
- Directorday
- Camera operatorday
- Sound mixerday
- Production assistants (PAs)day
Unit: day. Quantity = # people, multiplier = # days.
Gear5 lines
Camera, lighting, grip, and audio by the day, plus the truck it all arrives in.
- Camera packageday
- Lighting packageday
- Audio packageday
- Media cardseach
- Expendablesflat
Merged equipment + rentals. Default unit: day.
Locations6 lines
Fees, permits, parking, security, and cleaning and restoration afterward.
- Location feesday
- Permitseach
- Location managerday
- Parking / holdingday
- Site securityday
- Cleaning / restorationflat
Catering / Craft5 lines
Crew meals, craft services, talent catering, and beverages, priced per person so the math scales with headcount.
- Crew mealsperson
- Craft services / snacksperson
- Talent cateringperson
- Beveragesperson
- Dietary / specialflat
Unit: person. Quantity = # people, multiplier = # meals/days.
Transportation / Travel7 lines
Moving people and gear: vehicles, flights, hotels, per diems, freight.
- Vehicle rentalsday
- Fuel / mileageflat
- Flightseach
- Hotels (room-night)each
- Per diemsperson
- Gear freightflat
- Parking / tollsflat
Post-production5 lines
Where footage becomes the deliverable: edit, color, mix, graphics, music licensing, revisions.
- Editingday
- Color gradeday
- Sound design / mixday
- Music licensingeach
- Deliverables / encodingeach
Questions
Units, tax, deposits and exports are covered in the Help guide.
For the longer answer, there’s a guide: What to Include in a Video Production Quote.
What does an event video quote include?
Seven sections shaped for live coverage: pre-production (meetings, permits, insurance), a coverage crew of director, camera operators, and sound, gear with media cards and expendables, location logistics, catering, travel, and a recap-focused post section: edit, color, sound mix, music licensing, and deliverables.
How much does event videography cost?
Single-operator coverage of a short event commonly starts around one thousand dollars; multi-camera coverage of a full-day event with a recap edit runs into the mid four and five figures. Operators, hours, and turnaround are what move it, and all three show up in the quote as line items and quantities.
Should I quote the recap video and raw footage separately?
Yes, as separate line items: the recap edit is post time, raw footage delivery is encoding and handoff. Separating them lets the client drop one without renegotiating the other.
Is the template free?
Yes. The builder and every estimate export work without an account: client PDF, Excel, CSV, and a read-only share link. Pro is a one-time purchase, not a subscription: your branding on client exports, no Estimatery footer, invoice exports, unlimited cloud saves, and a Saved Items catalog of your standard lines.
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Short-form social content (vertical, batch shoots).
Full-service commercial or branded video production.
General information for pricing your own work. Not legal, tax or accounting advice. Deposit caps, licensing, lien and permit rules vary by state.