A free event video quote template built around coverage and the recap: a coverage crew, audio that actually captures the room, media cards and expendables, and a post section that turns a long day into a highlight reel. Events don't do reshoots. The quote should already know that.
Event videography pricing lives and dies on operators and hours. Both are line items here, not vibes: quote a second camera operator and the client sees exactly what a second operator costs. Scope creep arrives itemized, or it doesn't arrive.
Every section below loads into the builder exactly as listed. This is the actual checklist, not a preview of one. Delete what your job doesn’t need and price the rest.
Everything billable before anyone touches a camera: concept, scripts, scouting, permits, insurance.
Day rates by role. Quantity is people, the multiplier is days. It remembers the 1st AC so you don't have to.
Unit: day. Quantity = # people, multiplier = # days.
Camera, lighting, grip, and audio by the day, plus the truck it all arrives in.
Merged equipment + rentals. Default unit: day.
Fees, permits, parking, security, and putting the place back the way you found it.
Priced per person, so the math scales with headcount. A fed crew is a functioning crew.
Unit: person. Quantity = # people, multiplier = # meals/days.
Moving people and gear: vehicles, flights, hotels, per diems, freight.
Where footage becomes the deliverable: edit, color, mix, graphics, music licensing, revisions.
Coverage crew, gear with media cards, and the recap post section are already in place. Add operators and days to match the event, delete what it doesn't need.
One-shot days get padded on purpose or eaten by accident. Put in your rates and costs, watch the margin, and pad on purpose.
Export a clean quote: prices, quantities, one total. The client sees professional coverage; you see whether the day pays.
The full guide (units, tax math, deposits, exports) lives on the Help page. It’s genuinely thorough. We’re as surprised as you.
For the longer answer, there’s a guide: What to Include in a Video Production Quote.
Seven sections shaped for live coverage: pre-production (meetings, permits, insurance), a coverage crew of director, camera operators, and sound, gear with media cards and expendables, location logistics, catering, travel, and a recap-focused post section: edit, color, sound mix, music licensing, and deliverables. No reshoot line, because there are no reshoots.
Single-operator coverage of a short event commonly starts around one thousand dollars; multi-camera coverage of a full-day event with a recap edit runs into the mid four and five figures. Operators, hours, and turnaround are what move it, and all three show up in the quote as line items and quantities.
Yes, as separate line items: the recap edit is post time, raw footage delivery is encoding and handoff. Separating them lets the client drop one without renegotiating the other. The template's post section is built for exactly that conversation.
Yes. The builder and every export work without an account: client PDF, Excel, CSV, and a read-only share link. Pro is a one-time purchase for your branding on the paperwork. The quote is free. The coverage is your rate.
Corporate, internal comms, or brand explainer.
Short-form social content (vertical, batch shoots).
Full-service commercial or branded video production.