This is a free event photography quote template built the way event work bills: coverage by the hour, a second photographer when the room is too big for one, half- and full-day flats for conferences, and the delivery lines that corporate clients actually negotiate, same-day selects and rush turnaround. Load it in the builder, delete what this event doesn't need, and price the rest. Rates start empty on purpose: a gala in Manhattan and a retirement party in Des Moines are not the same hour.
Event quotes lose money after the event. The coverage gets priced; the edit doesn't. A four-hour event that produces nine hundred frames is an evening of culling that either appears on the quote as the gallery edit line or comes out of your effective rate. This template prices the edit, the retouched selects, and the rush separately, so the client who wants photos by Monday morning is buying that, visibly.
Every section below loads into the builder exactly as listed. This is the actual checklist, not a preview of one. Delete what your job doesn’t need and price the rest.
Event coverage by the hour, the second photographer as their own line, and half- and full-day flats for the events that outlast an hourly rate.
Hourly is the norm; half- and full-day flats for long events.
The site walkthrough and the shot list against the run-of-show, so the award moment isn't a surprise to the person paid to catch it.
Same-day selects, the full gallery edit, retouched selects per image, and rush turnaround: the deliverables corporate clients actually negotiate, priced apart.
The headshot station add-on that pays for itself, the lighting kit by the day, and travel and parking, because venue garages have rates too.
Open it in the builder and the job is already structured: coverage by the hour, the second shooter, walkthrough, edit and delivery lines, the headshot station. Delete what this event doesn't need. A two-hour reception is three lines.
Put in your rates and what each line costs you: your hours, the second photographer's rate, the lighting kit. The P&L updates while you type, so the same-day-selects promise gets priced before it gets made.
Export a clean client quote: coverage, deliverables, prices, one total. It's generated from a copy that never held your costs, margins, or internal notes, so there is nothing in the file to scrub and nothing for a curious event planner to find.
The full guide (units, tax math, deposits, exports) lives on the Help page. It’s genuinely thorough. We’re as surprised as you.
Four sections: coverage (hourly lines, a second photographer, half- and full-day flats), pre-event (site walkthrough, shot list and run-of-show), editing and delivery (same-day selects, the full gallery edit, retouched selects, rush turnaround), and extras (a headshot station, lighting kit, travel and parking). The edit lines are separate from the coverage lines on purpose; the shooting is half the job and the SD cards know it.
Corporate event coverage commonly runs $250 to $450 an hour, with major-market rates higher: New York typically $300 to $500 and San Francisco $200 to $400. Full-day corporate coverage lands around $2,400 to $4,500. Hours, a second photographer, and turnaround speed drive the number, which is why this template prices each of those as its own line rather than folding them into one hourly rate doing three jobs.
As a visible line, not a favor. Same-day selects mean editing at the venue or overnight, and rush turnaround compresses your week; both are scope. The template carries same-day selects and rush as separate priced lines, so the planner who needs twenty frames for the morning press release can buy exactly that, and the one who doesn't isn't paying for it invisibly.
Yes, with no trial clock. The builder runs without an account, and the free plan includes every export: client PDF, Excel, CSV, an internal budget export, and a read-only share link that carries a client-safe copy inside the link itself. A free account adds one cloud-saved estimate. Pro is a one-time purchase, not a subscription: your branding on client exports, no Estimatery footer, unlimited cloud saves, and a Saved Items catalog for the coverage lines you quote every quarter.
Day rates, crew, usage licensing, and high-end retouch.
Studio sessions and on-site corporate headshot days.
Coverage, second shooter, albums, and delivery itemized.