An event photography quote template built around the coverage hour.
This is a free event photography quote template built the way event work bills: coverage by the hour, a second photographer when the room is too big for one, half- and full-day flats for conferences, and the delivery lines that corporate clients negotiate, same-day selects and rush turnaround. Load it in the builder, delete what this event doesn't need, and price the rest. Rates start empty because hourly rates vary by market.
Event quotes lose money after the event. The coverage gets priced; the edit doesn't. A four-hour event that produces nine hundred frames is an evening of culling that either appears on the quote as the gallery edit line or comes out of your effective rate. This template prices the edit, the retouched selects, and the rush separately, so a client who wants photos by Monday morning pays for rush turnaround.
What’s in the template
This is the exact checklist that loads in the builder, with each line’s unit already set. Delete what this job doesn’t need.
Coverage4 lines
Event coverage by the hour, the second photographer as their own line, and half- and full-day flats for longer events.
- Event coveragehour
- Second photographerhour
- Half-day rateflat
- Full-day rateflat
Hourly is the norm; half- and full-day flats for long events.
Pre-Event2 lines
The site walkthrough and the shot list against the run-of-show, so key moments are planned for.
- Site walkthroughflat
- Shot list & run-of-showflat
Editing & Delivery4 lines
Same-day selects, the full gallery edit, retouched selects per image, and rush turnaround, each priced separately.
- Same-day selectsflat
- Full gallery editflat
- Retouched selectseach
- Rush turnaroundflat
Extras3 lines
The headshot station add-on, the lighting kit by the day, and travel and parking.
- Headshot station add-onflat
- Lighting kitday
- Travel & parkingflat
Questions
Units, tax, deposits and exports are covered in the Help guide.
What does an event photography quote include?
Four sections: coverage (hourly lines, a second photographer, half- and full-day flats), pre-event (site walkthrough, shot list and run-of-show), editing and delivery (same-day selects, the full gallery edit, retouched selects, rush turnaround), and extras (a headshot station, lighting kit, travel and parking). The edit lines are separate from the coverage lines because editing is a separate block of work.
What does event photography go for in 2026?
Corporate event coverage commonly runs $200 to $450 an hour, with major-market rates higher: New York typically $300 to $500 and San Francisco $200 to $400. Full-day corporate coverage lands around $2,400 to $4,500. Hours, a second photographer, and turnaround speed drive the number, which is why this template prices each of those as its own line rather than folding them into one hourly rate doing three jobs.
How do I price same-day or rush delivery?
As a visible line. Same-day selects mean editing at the venue or overnight, and rush turnaround compresses your week; both are scope. The template carries same-day selects and rush as separate priced lines, so a planner who needs twenty frames for a morning press release can buy exactly that, and one who doesn't isn't paying for it.
Is the event photography quote template free to use?
Yes. The builder runs without an account, and the free plan includes every estimate export: client PDF, Excel, CSV, an internal budget export, and a read-only share link that carries a client-safe copy inside the link itself. A free account adds one cloud-saved estimate. Pro is a one-time purchase, not a subscription: your branding on client exports, no Estimatery footer, invoice exports, unlimited cloud saves, and a Saved Items catalog of your standard lines.
Cost figures are national ranges compiled from Fash (Apr 11, 2026), James Maher Photography (updated Jul 2026), Edelson Photography (Jan 6, 2026), Fotoowl (Apr 2, 2026), accessed October 2026. Your market sets the real number.
Related photography templates
Day rates, crew, usage licensing, and high-end retouch.
Studio sessions and on-site corporate headshot days.
Coverage, second shooter, albums, and delivery itemized.
General information for pricing your own work. Not legal, tax or accounting advice. Deposit caps, licensing, lien and permit rules vary by state.