This is a free wedding photography quote template with the whole engagement already itemized: coverage by the hour, the second shooter as their own line, the engagement session, planning work that usually goes unbilled, editing and retouching, albums and prints, and the travel that somehow always involves a barn an hour past the venue. Load it in the builder, delete what this wedding doesn't need, and price the rest. Rates start empty on purpose: your market and your portfolio set the number, not a template.
Wedding quotes fail as lump-sum packages, because a package total invites one negotiation and hides the things couples actually compare. Itemized coverage makes the trade-offs legible: eight hours versus ten is a line, the second shooter is a line, the album is a line the parents can pay for. And the planning section exists because timeline building and family shot lists are real work that either appears on the quote or silently comes out of your margin.
Every section below loads into the builder exactly as listed. This is the actual checklist, not a preview of one. Delete what your job doesn’t need and price the rest.
The lead photographer by the hour, the second shooter as their own priced line, the engagement session, rehearsal coverage, and the overtime rate agreed before the dance floor decides.
Coverage by the hour; quantity = hours on the day.
The venue walkthrough and timeline build, family shot lists and groupings, and vendor coordination: the unbilled hours, billed.
Culling and color on the full take, advanced retouching per image, the sneak peek the couple will post that night, and gallery hosting.
The wedding album, parent albums, print credit, and the keepsake box. The physical goods carry real lab costs; price them like it.
Mileage, the hotel for the far venue, drone coverage where the venue allows it, and the location permits nobody mentions until they do.
Open it in the builder and the day is already structured: coverage lines by the hour, planning, editing and delivery, albums, travel. Delete what this couple doesn't want. An elopement quote is four lines and done before the venue emails back.
Put in your rates and what each line costs you: your hours, the second shooter's rate, the album from the lab. The P&L updates while you type, so you can see whether the package price survives the album before you promise it.
Export a clean client quote: coverage, inclusions, prices, one total. It's generated from a copy that never held your costs, margins, or internal notes, so there is nothing in the file to scrub and nothing for a curious couple to find.
The full guide (units, tax math, deposits, exports) lives on the Help page. It’s genuinely thorough. We’re as surprised as you.
Five sections: coverage (lead photographer by the hour, second shooter, engagement session, rehearsal coverage, overtime), pre-wedding planning (venue walkthrough and timeline, shot lists, vendor coordination), editing and delivery (cull and color, advanced retouching, sneak peeks, gallery hosting), albums and prints, and travel and extras including drone coverage and permits. Overtime appears as a priced line because the reception will run long, and the quote should already know what that costs.
Most full-day packages land between $2,500 and $5,000, with the national average near $3,500 for about eight hours of coverage and an edited gallery. The broader market runs $2,000 to $8,000, and experienced photographers in major metros commonly quote $4,500 to $6,500. Mid-tier packages typically include a second shooter and an engagement session, which is exactly why this template carries both as visible lines rather than fine print.
Quote packages, build them from lines. Couples buy packages; you price hours, a second shooter, an album cost from the lab, and travel. This template lets the client-facing quote read as a clean package while the producer view keeps every component priced underneath, so when a couple asks to add an hour or drop the album, the answer is arithmetic instead of a renegotiation of everything.
Yes, and not free-with-an-asterisk. The builder runs without an account, and the free plan includes every export: client PDF, Excel, CSV, an internal budget export, and a read-only share link that carries a client-safe copy inside the link itself. A free account adds one cloud-saved estimate. Pro is a one-time purchase, not a subscription: your branding on client exports, no Estimatery footer, unlimited cloud saves, and a Saved Items catalog for the packages you quote every season.
Session fees, styling, retouching, and print products.
Hourly coverage, second photographer, and fast turnaround.
Day rates, crew, usage licensing, and high-end retouch.