This is a free headshot photography quote template, the price quote kind, covering both halves of the headshot business: the individual studio session with its per-image retouching tiers, and the on-site corporate day priced per person with a rate that steps down as the headcount steps up. Load it in the builder, delete the half this client isn't, and price the rest. Rates start empty on purpose: a fifteen-minute session in your studio and forty faces in a law firm's conference room are different products.
Headshot pricing works when the tiers are visible. The session includes one retouched image; the second one has a price; the corporate day has a day minimum, a per-person rate, and a makeup line HR can approve or cut on its own. This template puts each on the paper, so the upsell is a menu instead of a conversation, and the volume discount is a policy instead of a mood.
Every section below loads into the builder exactly as listed. This is the actual checklist, not a preview of one. Delete what your job doesn’t need and price the rest.
The individual session fee, extended time by the hour, and additional retouched images priced each, because the second image is where the session earns.
The on-site day rate, the per-person line that steps down with headcount, and additional hours for the roster that grew between the quote and the day.
Per person; rate steps down with headcount.
Backdrop and lighting setup, hair and makeup touch-ups per person, and the scheduling coordination that keeps forty faces to four minutes each.
Retouching per image, the gallery and selection round, and the rush line for the bio page that launched yesterday.
Open it in the builder and both products are already structured: the individual session with per-image lines, the corporate volume section with the day rate and per-person pricing, production, delivery. Delete the half this quote isn't. A single session is three lines.
Put in your rates and what each line costs you: your time, the retoucher if you outsource, the makeup artist per person. The P&L updates while you type, so the fifty-person day gets priced on math instead of adrenaline.
Export a clean client quote: session or day, inclusions, prices, one total. It's generated from a copy that never held your costs, margins, or internal notes, so there is nothing in the file to scrub and nothing for a curious office manager to find.
The full guide (units, tax math, deposits, exports) lives on the Help page. It’s genuinely thorough. We’re as surprised as you.
Four sections: the session (individual session fee, extended time, additional retouched images per image), corporate volume (the on-site day, a per-person rate that steps down with headcount, additional hours), production (backdrop and lighting setup, hair and makeup touch-ups per person, scheduling coordination), and delivery (retouching, gallery and selection, rush). Two products, one document, whichever half the inquiry is.
Individual studio sessions commonly run $200 to $700, with a typical 15-to-30-minute session at $200 to $300 including one retouched image and additional images priced each on a sliding scale. Corporate work prices per person with volume tiers, on top of an on-site day or half-day minimum that covers setup and scheduling. Experience, market, and retouching depth drive the session price; headcount drives the corporate day.
A day or half-day minimum plus a per-person rate, both visible. The minimum pays for the setup, the backdrop, and the calendar block whether eight people show up or forty; the per-person rate scales with the roster and steps down at the tiers you choose. The template carries both lines plus makeup touch-ups per person and scheduling coordination, so the quote survives the moment HR asks what happens if twelve people are traveling that day.
Yes, with no trial clock. The builder runs without an account, and the free plan includes every export: client PDF, Excel, CSV, an internal budget export, and a read-only share link that carries a client-safe copy inside the link itself. A free account adds one cloud-saved estimate. Pro is a one-time purchase, not a subscription: your branding on client exports, no Estimatery footer, unlimited cloud saves, and a Saved Items catalog for the tiers you quote on every session and office day.
Session fees, styling, retouching, and print products.
Hourly coverage, second photographer, and fast turnaround.
Day rates, crew, usage licensing, and high-end retouch.