A headshot photography quote template for sessions and office headshot days.
This is a free headshot photography quote template, the price quote kind, covering both halves of the headshot business: the individual studio session with its per-image retouching tiers, and the on-site corporate day priced per person with a rate that steps down as the headcount steps up. Load it in the builder, delete the half this client isn't, and price the rest. Rates start empty because a fifteen-minute studio session and forty people in a client's conference room are different products.
Headshot pricing works when the tiers are visible. The session includes one retouched image; the second one has a price; the corporate day has a day minimum, a per-person rate, and a makeup line HR can approve or cut on its own. This template puts each on the paper, so add-ons read as a menu and the volume discount is a stated policy.
What’s in the template
This is the exact checklist that loads in the builder, with each line’s unit already set. Delete what this job doesn’t need.
Session3 lines
The individual session fee, extended time by the hour, and additional retouched images priced each.
- Individual sessionflat
- Extended sessionhour
- Additional retouched imageeach
Corporate Volume3 lines
The on-site day rate, the per-person line that steps down with headcount, and additional hours.
- On-site headshot dayday
- Per-person rateperson
- Additional hourshour
Per person; rate steps down with headcount.
Production3 lines
Backdrop and lighting setup, hair and makeup touch-ups per person, and scheduling coordination.
- Backdrop & lighting setupflat
- Hair & makeup touch-upsperson
- Scheduling coordinationflat
Delivery3 lines
Retouching per image, the gallery and selection round, and the rush line.
- Retouchingeach
- Gallery & selectionflat
- Rush deliveryflat
Questions
Units, tax, deposits and exports are covered in the Help guide.
What does a headshot photography quote include?
Four sections: the session (individual session fee, extended time, additional retouched images per image), corporate volume (the on-site day, a per-person rate that steps down with headcount, additional hours), production (backdrop and lighting setup, hair and makeup touch-ups per person, scheduling coordination), and delivery (retouching, gallery and selection, rush). Two products, one document.
What do headshots go for in 2026?
Individual studio sessions commonly run $200 to $700, with a typical 15-to-30-minute session at $200 to $300 including one retouched image and additional images priced each on a sliding scale. Corporate work prices per person with volume tiers, on top of an on-site day or half-day minimum that covers setup and scheduling. Experience, market, and retouching depth drive the session price; headcount drives the corporate day.
How do I price a corporate headshot day?
A day or half-day minimum plus a per-person rate, both visible. The minimum pays for the setup, the backdrop, and the calendar block whether eight people show up or forty; the per-person rate scales with the roster and steps down at the tiers you choose. The template carries both lines plus makeup touch-ups per person and scheduling coordination, so the quote holds when HR asks what happens if twelve people are traveling that day.
Is the headshot photography quote template free to use?
Yes. The builder runs without an account, and the free plan includes every estimate export: client PDF, Excel, CSV, an internal budget export, and a read-only share link that carries a client-safe copy inside the link itself. A free account adds one cloud-saved estimate. Pro is a one-time purchase, not a subscription: your branding on client exports, no Estimatery footer, invoice exports, unlimited cloud saves, and a Saved Items catalog of your standard lines.
Cost figures are national ranges compiled from Fash (Nov 17, 2025), Thumbtack (updated Jan 22, year not shown), BetterPic (Sep 9, 2026), accessed October 2026. Your market sets the real number.
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General information for pricing your own work. Not legal, tax or accounting advice. Deposit caps, licensing, lien and permit rules vary by state.